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Shell Scheme, Pavilions & Package Stands
Please refer to your Contract to Exhibit for your stand details including dimensions and number of corners. If you are unsure of what stand you have booked or would like to upgrade your stand, please contact the Sales team.
Shell Scheme Health & Safety
As an exhibitor, you have a legal duty of care for the safety of anyone on your stand who may be affected by your actions or omissions. Every exhibitor is responsible for making sensible adjustments to their space and onsite activities to ensure we maintain a safe environment across the show for everyone who is onsite during build up, show open and breakdown.
As a Shell Scheme or Pavilion exhibitor, you are required to provide the following documents:
- Stand Information Form
- A detailed risk assessment for show open, identifying any risks with working onsite and what control measures are put in place to protect both your workers and others. This does not need to be submitted but must be available if requested.
Shell Scheme Stand Information
If you have booked a Shell Scheme stand, you can find further information about what is included on the links below:
Package and Pavilion Stand Information
If you have booked a Package or Pavilion stand, you can find further information about what is included on the link below:
Furniture Package Information
If you have booked a Furniture Package for your stand, you can find further information about what is included on the link below:
If you would like to add a Furniture Package to your contract, please contact the Sales team.
Stand Extras
If you would like to order any additional items or services for your stand, please click here.
Space Only Stands
If you have booked a 'Space Only' stand this means you will be allocated an empty space on the show floor and you are responsible for providing everything else.
Please refer to your Exhibition Agreement for your stand details including dimensions and number of corners. If you are unsure of what stand you have booked or would like to upgrade your stand please contact the Sales team.
An alternative to your current space only would be to upgrade to a SmartSpace Stand which will be less costly than creating your own stand from scratch and also far less hassle, as the SmartSpace team will manage the whole build process for you. Please click here for more information about SmartSpace.
Space Only Exhibitor Responsibilities
In addition to the above, exhibitors are responsible for their own stand design and construction. No standfitting or carpet is provided by RX Global on space only sites. It is your responsibility to examine the area and site allotted to you in order to avoid costly adjustments to stand structures. Where possible the organisers will provide on request detailed stand plots indicating the position of service ducts and pillars. Minor obstructions or height restrictions cannot always be indicated on the plans of the Exhibition.
Standfitting regulations contained within this section must be observed by you when planning your stand design and layout. In order to achieve a smooth run up to the Exhibition, all exhibitors should provide us with details of their selected contractors. This will enable us to supply them with passes and any additional information they may require.
If you have an appointed contractor, please email their contact information here. We will be pleased to offer advice and guidance where required.
Space Only Stand Plan Submissions
Space Only stands are required to submit certain documents in advance of build which are require no later than:
- Double Deck stand plans: 10th January 2025
- All other plans: 24th January 2025
HOW TO SUBMIT STAND PLANS
Ops Squad Stand Plan Team will be looking after the space only stand plan sign off process in its entirety for the event, including managing all queries you may have about your stand designs.
In order to issue permission to build, we require the documents as detailed in the list below from you or your contractor to be submitted through the FFAIR portal.
- Fully dimensional stand plans with elevations
- Rigging requirements – where relevant
- Structural calculations – if required, see Complex Structures
- Use of lifting equipment/need for complex lifts
- Risk assessment for the build and breakdown periods
- Method statement including work phases and times
- Public liability insurance for the Stand Contractor
Double Deck stands are also required to submit the following forms:
As a Space Only Exhibitor, you will be sent a link to sign up to the portal. You can add your contractor’s details to the portal and they will also be able to upload the necessary documents.
If you have not received the sign up link to the portal, please contact Ops Squad, and they will be able to assist you. The sign up link comes from [email protected]. You may search from emails from this sender.
Once they have all of this information, they will review and come back to you with any questions and then issue you with a Permission to Build Certificate.
You will not be able to commence build without a Permission to Build Certificate. Please do not hesitate to contact them with any queries as they will make the process as easy as possible for you.
OPS SQUAD STAND PLAN TEAM CONTACT DETAILS
Email: [email protected]
Phone: 01293 401051
Stand Build Regulations
This section details stand build regulations which must be applied to your stand design.
SmartSpace
What is SmartSpace?
SmartSpace is the design & build service provided by RX Global to help exhibitors maximise their presence at the show. SmartSpace provides a full turnkey service, which means that everything you need for the stand is taken care of, so when you arrive on the stand, all you need to do is put out your products and brochures.
Benefits of SmartSpace
- Single invoice for all stand services
- Designs tailored to your specific needs
- Competitive package prices
- aves you time
- Order forms completed on your behalf
- Project management by RX Global pre-show and onsite
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